Privacy Policy
Effective Date: September 24, 2026
Coastal Photo Studio (“Coastal Photo Studio,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, store, and protect information when you visit www.coastalphotostudio.com, contact us, book photography services, use a private client gallery, purchase photographs or products, subscribe to marketing communications, or otherwise interact with our business.
By using our website or providing information to us, you acknowledge the practices described in this Privacy Policy.
1. Information We Collect
Depending on how you interact with Coastal Photo Studio, we may collect information including:
Contact and Booking Information
This may include:
Name
Email address
Phone number
Appointment or session details
Names or information about other session participants
Information you voluntarily provide through booking forms, inquiry forms, questionnaires, or direct communications
Client Gallery Information
When you receive or use a private photography gallery, we may maintain information such as:
Client name and contact information
Gallery or session information
Private gallery access information
Image selections
Digital image purchases
Print orders
Purchase and order history
Gallery expiration or hosting information
Private client galleries are intended only for the client and people with whom the client chooses to share access.
Payment and Order Information
When you make a purchase, payment information may be processed by third-party payment processors such as Stripe or through website commerce tools such as WooCommerce.
Coastal Photo Studio does not intentionally store complete credit or debit card numbers on our own systems.
We may retain transaction information such as order totals, purchased products, payment status, and transaction history for business, accounting, customer-service, and legal purposes.
Email and SMS Marketing Information
If you choose to subscribe to email or text-message communications, we may collect:
Your email address
Your mobile phone number
Your communication preferences
The date and method of your consent
Subscription and unsubscribe activity
Engagement information associated with communications we send
We may use service providers such as Brevo to help manage and deliver email and SMS communications.
Website and Technical Information
Our website and service providers may automatically collect limited technical information, such as:
IP address
Browser or device type
Pages visited
Referring website
Approximate geographic information
Website interaction or analytics information
Cookies and similar technologies
This information may be used to operate, secure, troubleshoot, and improve our website.
2. How We Use Your Information
We may use collected information to:
Respond to questions and inquiries
Schedule and manage photography sessions
Provide photography services
Create and manage private client galleries
Deliver purchased digital photographs
Process print and product orders
Process payments
Provide appointment, gallery, order, or service updates
Send marketing communications when you have chosen to receive them
Provide customer support
Maintain business and transaction records
Prevent fraud, spam, misuse, or security issues
Improve our website, services, and client experience
Comply with applicable legal, tax, accounting, or regulatory obligations
3. Email Marketing
You may choose to receive marketing emails from Coastal Photo Studio, including information about sessions, seasonal offerings, studio events, promotions, or other services.
You may unsubscribe from marketing emails at any time by using the unsubscribe link included in our marketing emails.
Unsubscribing from marketing messages does not necessarily prevent us from sending non-marketing communications related to an existing booking, purchase, gallery, or other transaction.
4. SMS/Text Messaging
Coastal Photo Studio may offer optional SMS/text-message communications for purposes such as appointment information, gallery updates, studio announcements, promotions, special offers, or other communications you have agreed to receive.
SMS marketing consent is voluntary and is not a condition of purchasing photography services or products.
Message frequency may vary. Message and data rates may apply depending on your mobile carrier and plan.
You may opt out of SMS marketing at any time by replying STOP to a message. You may reply HELP for assistance when supported by the messaging service.
After opting out, you may receive a final confirmation message regarding your unsubscribe request.
We maintain records of SMS consent when appropriate to document subscription preferences.
All the above categories exclude text messaging originator opt-in data and consent; this information won’t be shared with any third parties.
We do not sell, rent, or share mobile phone numbers or SMS opt-in consent information with third parties or affiliates for their own marketing or promotional purposes.
Service providers that assist us in operating our messaging systems may process information only as necessary to provide those services on our behalf.
5. How We Share Information
We do not sell or rent your personal information.
We may provide limited information to trusted service providers that help us operate Coastal Photo Studio, including providers involved in:
Website hosting
Website forms and security
Appointment scheduling
Payment processing
E-commerce
Client gallery hosting or delivery
Email delivery
SMS delivery
Analytics
File or data storage
Printing or order fulfillment
These providers may process information only as necessary to provide services to us or as otherwise permitted by their agreements and applicable law.
We may also disclose information when reasonably necessary to comply with law, respond to lawful requests, protect our rights or property, investigate fraud or security concerns, or protect the safety and rights of others.
6. Photographs and Client Images
Photographs created by Coastal Photo Studio may be stored, processed, backed up, displayed in private client galleries, and otherwise handled as necessary to provide photography services.
Photographs may be used for portfolio, advertising, social media, website, promotional, or similar purposes when that use is permitted by the client’s agreement, model release, separate authorization, or other applicable permission.
Private gallery images are not intentionally made publicly searchable through our client gallery system.
Clients are responsible for deciding with whom they share private gallery links, passwords, access codes, or downloaded photographs.
7. Cookies and Similar Technologies
Our website may use cookies and similar technologies to operate website features, remember preferences, understand website usage, improve performance, prevent spam or abuse, and support third-party services.
Your browser may allow you to block or delete cookies. Disabling certain cookies may affect how some portions of the website function.
8. Third-Party Services and Links
Our website may connect to or link to third-party services such as scheduling platforms, payment processors, email or SMS providers, social-media platforms, and other service providers.
When you interact directly with a third-party service, that service’s own privacy policy and terms may also apply.
Coastal Photo Studio is not responsible for the privacy practices of websites or services that we do not control.
9. Data Retention
We retain personal information for as long as reasonably necessary to:
Provide requested services
Maintain client and transaction records
Manage gallery and image purchases
Fulfill orders
Resolve disputes
Maintain accounting or tax records
Meet legal obligations
Protect our business and clients
Different types of information may be retained for different periods.
Photography files and archived galleries may have separate retention, expiration, or archive policies as described in the applicable client agreement or gallery information.
10. Data Security
We use reasonable administrative and technical measures intended to protect the personal information in our possession.
However, no website, online transmission, electronic storage system, or communication method can be guaranteed to be completely secure.
Clients should protect private gallery access information and should not share passwords, gallery codes, or private links with people they do not want to access their photographs.
11. Your Privacy Choices
You may contact Coastal Photo Studio to request that we:
- Update incorrect contact information
- Change your communication preferences
- Remove you from marketing communications
- Answer questions about information we maintain about you
- Consider a request to access or delete certain personal information, when applicable
Some information may need to be retained for legitimate business, contractual, accounting, tax, security, or legal purposes.
To make a privacy request, contact us at:
12. Children’s Privacy
Our website and marketing services are intended for adults arranging photography services and are not designed for children to independently provide personal information.
Parents or legal guardians may provide information regarding children when scheduling or participating in photography services.
If you believe a child has submitted personal information to us without appropriate authorization, please contact us.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes to our website, services, technology, business practices, or legal requirements.
When changes are made, the updated policy will be posted on this page with a revised effective date.
14. Contact Us
Questions about this Privacy Policy or Coastal Photo Studio’s privacy practices may be directed to:
Coastal Photo Studio
785 Virginia Ave
North Bend, Oregon 97459
Email: coastalphotostudio@gmail.com
Website: www.coastalphotostudio.com
All the above categories exclude text messaging originator opt-in data and consent; this information won’t be shared with any third parties.